Gmail stores all your emails in Google Drive. If you don’t trust a cloud storage service to store and backup all your important emails, then you might like to download a copy of your Gmail emails. Fortunately, Google Takeout service allows you to download your data stored in most Google products; including Gmail.

Njideja Momah had it right, but at first I couldn't find.More tools., as I was looking in the Chrome bar at the top of my screen (Mac Mini). Hint: it's in the upper righthand corner of the Gmail screen; triple vertical dots. And then it works just like Njideja said. App for Gmail gives you a complete control of your mail. Notifications when you receive a new email. Mobile or Desktop mode for viewing email. There used to be an item known as Gmail Notifier for Mac, and this recently (last week) was discontinued by google; citing their browser was their answer. Or an add-on to an existing supported browser that could allow you to see gmail when already online in a browser.

Below we have given step-by-step instructions on how to download all Gmail emails using the Google Takeout service.

Download Gmail Emails Using Google Takeout

Google Takeout is a separate services, so you will have to access Google Takeout website and sign-in using your Google account. On the next page, you will see all the supported Google services with a “Green” button next to them. Assuming you are only looking to download Gmail data, click on the “Select none” button at the very top to unselect all the Google products.

Now scroll down to the “Mail” product and click on the “gray” button next to it to select it (it will turn green).

To further customize what you want to download (which you should), click on “Mail” and choose “Select labels” from the options.

By default, only the main 6 Gmail labels will be selected that contain all your emails, other Gmail data such as email in Trash or Spam, your synced Call logs or SMS and third-party managed emails will not be selected. If you want the other data as well, select it on this page and click on “Done”.

Tip: You may also like to select the “Contacts” product if you are interested in downloading all your contacts in Gmail as well.

After selecting all the mail data, click on “Next” at the bottom and select File type and Delivery methodin the next step. If you don’t know which File type to choose, then .zip should work fine for you. For the delivery method, you can either send the archive file to a cloud storage service or get a download link via email to download the archive in your PC. After selecting the right options, click on “Create archive” button below to start the process.

Depending on the size of data you have in Gmail, it can take quite some time to create an archive and send it to you (even hours and days). For my 318MB archive file, it took approximately 15min to receive the download link via email.

Once you download the archive, you will have to extract the .zip file using Windows built-in extractor or a third-party archiver like 7-Zip. In the “Mail” folder of the Takeout archive you will find a MBOX file that contains all your Gmail emails.

Mbox file format is made for email clients to read, so your operating system will not be able to open it. Below we have explained what you can do with the Mbox file.

Open Mbox File and View Emails Offline

If you don’t want to import the Mbox file to another email client, then you can also view the file in your PC using a Mbox file viewer. I really liked free Windows MBox Viewer for this purpose that is free and very easy to use, but it is only for Windows. If you are on Mac, you can give MBOX Viewer a try.

Download and open Windows MBox Viewer. Click on the “File” menu and choose “Select folder” to select the “Mail” folder you got in the Takeout archive. This will add the folder in MBox Viewer and you will see all the emails in the above panel. You can click on each email to preview it in the window below and also interact with it.

There aren’t many features or customization options, but you should be able to search, read and interact with the emails without losing any details.

Apart from viewing the emails offline, you can also import Mbox file in an email client to transfer all the emails to it. For example, you can move the downloaded Gmail emails to Thunderbird or even to another Gmail account. Here is an article on how to import MBOX file in Thunderbird or any other email service.

Conclusion

Downloading all your Gmail emails in your PC is a great way to backup Gmail emails and have a copy to access offline. If you are planning on using this method to download and backup Gmail emails in your PC, then you will have to occasionally go through the whole process to update the backup and also delete the old Mbox file. Furthermore, dealing with the Mbox file can be a little confusing, if the above instructions weren’t enough or there is something confusing you; feel free to let us know in the comments and we will be more than happy to help.

Gmail is a well-known webmail service developed by Google that has over 1.5 billion users worldwide. But since Gmail is a webmail-only email service, that means it doesn't have a desktop email client. Often, it would be much more convenient to have a desktop email app for Gmail. You can get Gmail on your desktop through 3 key ways:

• Downloading Shift
• Creating a shortcut to Gmail
• Using a separate desktop email client

Is there a desktop app for Gmail?

No, Google does not make an official desktop email client for Gmail. That means many people are stuck using internet browser windows as the only way to access their Gmail account. Fortunately, there’s a better way — you can use Shift to manage Gmail on your desktop, whether you use a PC, Mac or use Linux.

What is the best desktop email client for Gmail?

Downloading Shift is the best way to get Gmail on your desktop. Shift is the easiest way to get a desktop app for Gmail since you don’t have to configure anything in Gmail before adding your Gmail account to Shift. It only takes a few quick steps to add a Gmail account to Shift:

1. Click on the ‘+’ at the bottom of the left-hand sidebar.
2. Click on ‘Add Account’ from the options that appear.
3. Type in your Gmail account address.
4. Click ‘Add’ and then ‘Done.’

Once you’ve added your Gmail account to Shift, your profile picture for your account will appear in the top left-hand corner in the sidebar. All of the Google services you use will also appear in the top right-hand corner of the top bar in Shift.

Using Shift as a desktop add for Gmail not only makes it easier to access your Gmail account, but it also makes it easier to manage multiple Gmail accounts. With Shift, you can add multiple Gmail accounts and then toggle between them without having to log in and out or set up forwarding between Gmail accounts. This will make all of your Gmail inboxes less cluttered since you won’t have multiple Gmail accounts being forwarded to one account. One tip to make it easier to navigate between multiple Gmail accounts in Shift is to make sure all of your accounts have distinct profile pictures so you can tell them apart at-a-glance.

How to get Gmail on your PC

How Do I Download Gmail To My Mac

In addition to downloading Shift, you can get Gmail on your desktop through other separate email clients as well. However, these options require more steps than using Shift as a desktop email client. Shift provides a gmail app for PC so you can manage as many gmail accounts as you want right from your desktop.

One other option is to download Outlook and then sync your Gmail account with Outlook. The process to sync your Gmail account with Outlook involves two main steps. First, you have set up IMAP in Gmail. Second, you have to add your Gmail account in Outlook. If you skip the first step, you won’t be able to sync your Gmail account to your Outlook account.

Set up IMAP in Gmail:

1. In Gmail, click on the ‘⚙’ icon in the top right-hand corner.
2. Click on ‘Settings’ in the drop-down menu.
3. Click on ‘Forwarding and POP/IMAP.’
4. Under ‘IMAP access’ choose ‘Enable IMAP.’
5. Don’t forget to click on ‘Save Changes’ at the bottom of the page.

Add your Gmail account in Outlook:

1. In Outlook, click on ‘File.’
2. Choose ‘Add Account.’
3. Add your Gmail account address in the window that opens and click ‘Connect.’
4. Type in your Gmail password and click ‘Connect.’

You’re then all set up to use Outlook as a desktop email client for Gmail.

How to get Gmail on your Mac

You can download Shift for Mac to use as a desktop email client to get Gmail on your Mac. It’s the easiest way to get Gmail on your desktop if you use a Mac and don’t want to have to check your Gmail account in a browser tab.

There is also a Mail app built into macOS to get Gmail on your desktop with a Mac. It takes several steps to set up your Gmail account to work with the Mac Mail app:

1. While on the Mail page, click ‘Add Account.’
2. Choose ‘Google’ from the drop-down menu under ‘Choose a mail account provider.’
3. Select ‘Continue’ and then click ‘Open Safari’ in the new box that will open.
4. Enter your Gmail address and then select ‘Next.’
5. You’ll then have to enter your password, select ‘Next,’ and enter the code you receive if you use two-factor authentication, and select ‘Next’ again.
6. Select ‘Allow’ for the permissions.
7. You can then also sync notes, contact and calendars in addition to your Gmail account.
8. Your Gmail account will now appear in the left-hand sidebar of the Mail app under ‘Mailboxes.’

There are also several third-party apps for Mac that you can use to get gmail on your desktop. This article

explains four other options, in addition to the Mail app, (Go for Gmail, Kiwi for Gmail, Mailplane, and Wavebox) for downloadable desktop apps to get Gmail on your Mac.

How to create a desktop shortcut for Gmail

Shift is the fastest way to access Gmail directly on your desktop. It’s easy to download Shift and set up a Gmail account to create a desktop shortcut for Gmail.

You can also create a shortcut to individual Gmail accounts on your desktop with these steps:

How Do I Download Gmail On My Macbook Air

1. Open your Gmail account in the Chrome browser.
2. Click on the three small vertical dots in the upper right-hand corner of Chrome browser.
3. Click on “More tools” in the drop-down list.
4. Select “Create shortcut.”
5. Name the shortcut and click create. Clicking on this desktop shortcut will open the account in a web browser window.

How Do I Download Gmail To My Mac Password

This method of creating a desktop shortcut for Gmail will also work for other email services such as Mailbox.org or Fastmail, that only offer webmail and do not offer a downloadable desktop email client. Ultimately, this isn’t a true solution for getting Gmail on your desktop since the shortcut will just open an internet browser tab with your Gmail account. If you want to learn how to get Gmail on your desktop with a downloadable desktop email client, keep reading.

Is there a Gmail app for Windows?

How Do I Download Gmail To My Macbook

Shift is a great option to use as a desktop email app for Gmail in Windows 10. Downloading Shift makes Gmail easily accessible on your Windows 10 desktop without having to open an internet browser tab.

However, there is also now an integrated app that comes with the operating system that you can use to get Gmail on your desktop. There are a few steps involved to set up your Gmail account in the Windows 10 desktop email app:

1. Select the Windows Start button and enter ‘Mail’ into the search bar.
2. Choose ‘Mail – Trusted Microsoft Store app.’
3. Choose ‘Accounts,’ and then choose ‘+ Add account.’
4. Choose ‘Google’ from the new window that opens.
5. Type in your Gmail account address, choose ‘Next’ then enter your password and choose ‘Next.’ You will have to enter the code you receive if you use two-factor authentication for your Gmail account.
6. Choose ‘Allow’ for the permissions.

You’ll then be all set up to access Gmail directly from the Windows 10 desktop mail app. This is another good option for a desktop app for Gmail, although it isn’t as easy to manage multiple email accounts with the Windows 10 email app as it is with Shift.

How Do I Download Gmail To My Tablet

How to Manage Multiple Gmail Accounts on Desktop

For those that have multiple Gmail accounts, switching between them is easy on a mobile device, but can be a pain on desktop. With Shift, you can manage multiple Gmail accounts and easily switch between them without logging in and out, right from one beautiful desktop app.

What is a desktop email client?

A desktop email client, also known as a desktop email app, is a downloadable application that enables you to send and receive email on your desktop. It is different from a webmail application which only works to send and receive email directly within your internet browser window. With email clients, you can use multiple different email accounts within the same email client. For example, if you download Shift, you can use any email account including Gmail, Yahoo, or Outlook. This makes desktop email clients a great option for anyone looking to manage multiple email accounts more effectively.

How Do I Download Gmail To My Laptop

Why use a desktop email client?

Using a separate desktop email client, rather than a browser window, is a great way to streamline your desktop workstation by reducing the number of tabs you have open. If you have too many browser tabs open, it can be hard to access your Gmail account quickly. All of that extra clutter from having too many tabs open just leads to wasting time, and reduces productivity. Using a desktop email client is also a great way to have a dedicated space for sending and responding to emails, rather than getting distracted by everything else that’s open in your internet browser.

Get started with Shift - the Gmail App for Desktop

There are quite a few different ways to get Gmail on your desktop. From downloading Shift, to creating a desktop shortcut, to using the Mac mail app, to downloading a separate desktop email client, there’s a method that will work for everyone. There are even multiple different desktop email clients to choose from, including Outlook and the integrated Windows 10 mail app.

Gmail For Mac Desktop

One of the easiest options to get Gmail on desktop, though, is to download Shift. Try using Shift as a desktop app for Gmail today!